Privacy Policy
Last updated: June 2026
This policy explains how Kairn collects, uses, and protects your personal data when you use kairnprojects.com or contact us, and the rights you have under UK data protection law. Kairn is part of Be-One.
Who we are
Kairn is the data controller for the personal data described in this policy. If you have any questions or wish to exercise your rights, contact us at hello@kairnprojects.com.
What we collect
When you submit our contact form, we collect the information you provide: your name, email address, organisation, optionally your phone number, the nature of your enquiry, and your message. We do not ask for special category data, and you should not include sensitive information in your message.
How and why we use it
We use the details you submit solely to respond to your enquiry and, where relevant, to take steps towards a possible working relationship. Our lawful basis is our legitimate interest in responding to enquiries about our services, and taking steps at your request prior to entering into a contract.
Who we share it with
We use trusted service providers to operate this site and handle enquiries. Contact form submissions are delivered to our team by email using Resend. The site is hosted by Vercel, and we use Vercel's cookieless Web Analytics and Speed Insights to measure usage and performance without tracking you or collecting personal data. These providers process data on our behalf under appropriate safeguards. We do not sell your personal data or share it for advertising.
How long we keep it
We keep enquiry correspondence for as long as necessary to deal with your enquiry and any resulting relationship, after which it is deleted or anonymised in line with our retention practices.
Cookies
Information about the cookies and similar technologies we use is set out in our Cookie Policy.
Your rights
Under UK GDPR you have the right to access your personal data, to have it corrected or erased, to restrict or object to its processing, and to data portability. To exercise any of these rights, contact us using the details above. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk, though we'd appreciate the chance to address your concerns first.
Changes to this policy
We may update this policy from time to time. Any changes will be posted on this page with a revised date above.